Add or Change Email Accounts on Android Phone or Tablet
Email communication on your Android device is important so you can send or receive emails where ever you are. In this post we tell you how to add email to Android, change an email account, and how to delete an account.
How to Add email?
Adding an email account to your Android device is a straightforward process that can be done through the Gmail app or your email provider’s app. Here’s a general guide:
Using the Gmail app:
- Open the Gmail app.
- Tap on your profile picture in the top right corner.
- Select “Add another account.”
- Choose the type of account you want to add. If it’s a popular email service like Outlook, Hotmail, or Yahoo, you can select it directly. Otherwise, select “Other.”
- Enter your email address and password.
- Follow the on-screen prompts to complete the setup. This may involve entering server settings or enabling two-factor authentication.
Using your email provider’s app:
- Download and install the app for your email provider (e.g., Outlook app for Outlook accounts).
- Open the app and log in with your email address and password.
- Follow the on-screen prompts to complete the setup.
Here are some additional tips:
- If you’re having trouble adding your account, make sure you’re entering your email address and password correctly. You can also check your email provider’s website for help articles or troubleshooting tips.
- Some email providers may require you to enable IMAP or POP3 access in your account settings before you can add it to your Android device.
- If you’re adding a work or school account, you may need to contact your IT department for help setting it up.
How to add a POP3 email account?
Adding a POP3 email account to your Android device involves a bit more manual configuration compared to standard email setup, but it’s still very doable! Here’s how:
- Open your Email App:
This could be the pre-installed Gmail app, your email provider’s app, or another email client you’ve downloaded.
- Access Account Settings:
Look for options like “Settings,” “Add Account,” or “Manage Accounts.”
- Tap Manual Setup:
This option allows you to enter specific server details for POP3 accounts.
- Select “POP3” as the Account Type:
This ensures your email app uses the correct protocol for downloading messages.
- Enter Incoming Server Settings:
- POP3 Server: This is the address of your email server. You can usually find it in your email provider’s documentation or support website.
- Port Number: The default POP3 port is 995, but some providers might use a different one. Check your documentation for confirmation.
- Security Type (optional): Some providers offer SSL/TLS encryption for secure POP3 access. Choose the appropriate option if available.
- Enter Username and Password:
Enter your full email address and password. This is the same login information you use for accessing your email through a web browser.
- Configure Outgoing Server Settings (optional):
- If your POP3 provider requires a separate SMTP server for sending emails, you’ll need to enter the following details:
- SMTP Server address
- Port number (usually 587)
- Security type (optional)
- Username and password
- Save and Verify:
- Once you’ve entered all the necessary information, tap “Save” or “Next.”
- Your Android device will attempt to connect to the servers and verify your account.
Additional Tips:
Some email providers offer POP3 access with limitations, like preventing email deletion on the server. Check your provider’s documentation for details.
If you encounter any errors during setup, double-check your server settings and ensure your username and password are correct. You can also contact your email provider for further assistance.
Consider using an IMAP account instead of POP3 if you want to access your emails from multiple devices and keep them synced.
How to delete an email account?
- From the home screen, touch Apps
- Touch Settings
- Touch Accounts & Sync
- Touch the account you want to delete
- Touch Remove account
How to change email account settings?
You can change the settings below for each email account when you create it or at any later time. These settings apply only to the account you’re working with. To change the settings for another email account, you must switch accounts.
To change your Email account settings:
- From the home screen, touch Apps
- Touch Settings
- Touch Accounts & Sync
- Touch the account whose settings you want to change
- Touch Account settings
Settings descriptions
- Account name The name of the account as it appears in the Accounts and Folders screens.
- Your name Your name as it appears to others when they receive email from you.
- Signature Opens a dialog where you can enter a signature to append to the messages you send from this account.
- Amount to synchronize For Exchange ActiveSync accounts, opens a dialog where you can set how many days or weeks of email to store on the phone.
- Inbox check frequency Opens a dialog where you can set how often Email checks for new email sent to this account.
- Default account Use this account’s outgoing email server for the email you compose and send when you are not currently viewing or working with email from a specific account.
- Email notifications Set whether you want to receive notifications when you receive new email sent to this account.
- Select ringtone Select a ringtone to sound when you receive an email notification for this account.
- Incoming settings Opens a screen where you can configure settings for how you receive email for this account.
- Outgoing settings Opens a screen where you can configure settings for how you send email from this account. (Microsoft Exchange ActiveSync accounts do not have separate outgoing server settings.)
- Sync contacts For accounts that can sync contacts, check to sync contacts from this account to your phone.
- Sync calendar For accounts that can sync calendars, check to sync calendar events from this account to your phone.
Which email provider should you use?
Here is a comparison chart of the most popular email providers:
| Feature | Gmail | Outlook | Yahoo Mail | Zoho Mail | ProtonMail |
|---|---|---|---|---|---|
| Free storage | 15 GB | 15 GB | 1 TB | 5 GB | 500 MB |
| Paid storage plans | Yes | Yes | Yes | Yes | Yes |
| Email address | @gmail.com | @outlook.com, @hotmail.com, @live.com | @yahoo.com | @zoho.com | @protonmail.com |
| Webmail interface | Yes | Yes | Yes | Yes | Yes |
| Mobile apps | Yes | Yes | Yes | Yes | Yes |
| Desktop apps | Yes | Yes | Yes | Yes | No |
| End-to-end encryption | No | No | No | No | Yes |
| Two-factor authentication | Yes | Yes | Yes | Yes | Yes |
| Spam filtering | Yes | Yes | Yes | Yes | Yes |
| Virus scanning | Yes | Yes | Yes | Yes | Yes |
| Ad-free | No | No | Yes (paid plans) | Yes (paid plans) | Yes |
| Business features | Yes | Yes | Yes | Yes | Yes |
Additional notes:
- Gmail is the most popular email provider in the world, with over 1.5 billion active users.
- Outlook is the second most popular email provider, with over 400 million active users.
- Yahoo Mail is the third most popular email provider, with over 225 million active users.
- Zoho Mail is a popular choice for businesses, with over 70 million active users.
- ProtonMail is a popular choice for users who value privacy and security, with over 20 million active users.
When choosing an email provider, it is important to consider your needs and preferences. If you are looking for a free email provider with a large storage capacity, Gmail or Outlook are good options. If you are looking for an ad-free email provider, Yahoo Mail or Zoho Mail are good options. If you are looking for an email provider with end-to-end encryption, ProtonMail is a good option.
Frequently asked questions (FAQ) and answers to add email accounts:
Q: How do I add an email account?
A: To add an email account to your mobile device, follow these steps:
- Open the Settings app.
- Tap Accounts > Add account.
- Select the email provider that you want to add.
- Enter your email address and password.
- Tap Next.
- Follow the on-screen instructions to complete the setup process.
Q: What email providers are supported?
A: Android supports most major email providers, including Gmail, Outlook, Yahoo, Exchange, and AOL.
Q: I’m having trouble adding my email account to my device. What should I do?
A: If you’re having trouble adding your email account to your device, try the following:
- Make sure that you’re using the correct email address and password.
- Check to see if your email account is supported by Android.
- Try restarting your device.
- Try clearing the cache and data for the email app.
- Contact your email provider for support.
Q: What are the benefits of adding an email account?
A: There are a number of benefits to adding an email account to your mobile device, including:
- You can check your email from anywhere, as long as you have an internet connection.
- You can receive notifications of new emails as soon as they arrive.
- You can send and receive emails with attachments.
- You can manage your email contacts and calendar from your device.
Q: Can I add multiple email accounts to my device?
A: Yes, you can add multiple email accounts to your device. To do this, follow the steps above to add each account individually.
Common problems and solutions to add email accounts:
Problem: The email address or password is incorrect.
Solution: Double-check your email address and password. Make sure that you are using the correct password for the email account that you are trying to add.
Problem: The email account is not supported by Android.
Solution: Check to see if your email account is supported. Most major email providers are supported, but some smaller providers may not be.
Problem: The email account has been disabled by the provider.
Solution: Contact your email provider to see why your account has been disabled and how to re-enable it.
Problem: The email account is full.
Solution: Delete some of the emails in your account to make room for new ones. You may also be able to increase the storage capacity of your account by contacting your email provider.
Problem: The email account is not syncing properly.
Solution: Check your internet connection and make sure that you are signed in to your email account on your device. You may also need to try restarting your device or clearing the cache and data for the email app.
Additional problems that may occur:
- You may get an error message when trying to add your email account. The error message may give you more information about the problem and how to fix it.
- Your email account may not show up in the list of email accounts on your device. This could be because the account has not been added properly or because there is a problem with the email app.
- You may not be able to send or receive emails from your email account. This could be due to a number of factors, such as an incorrect email address or password, a problem with your internet connection, or a problem with the email server.
Additional information:
Go to this post to see How to setup Outlook on Android?
For information about How to Edit Email before Forwarding it?
